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                                      FACULTY SENATE MINUTES #6

                                                November 15, 2011

The sixth meeting of the Faculty Senate 2010-2011 was called to order by Chair Timothy Phillips on Tuesday, November 15, 2011 at 1:15 PM in Jacobus Lounge, Brockway Hall.

SENATORS AND MEMBERS PRESENT:  T. Phillips, J. Hendrick, C. Schubert, D. West, W. Miller, D. Miller, R. Kendrick, J. Alemzadeh, A. Dearie, B. Wodi, K. Polasek, L. Lin, R. Borden, T. Vigars, M. Chandler, E. McCabe, T. Slack, D. Berger, P. Schroeder,  J. Piperato, J. Reardon, E. Durgin, E. Bitterbaum, G. Sharer, J. Alemzadeh, A. Fitz-Gibbon, S. Anderson

SENATORS AND MEMBERS ABSENT:  R. Grantham, J. Hartsock, J. Walkuski, J. Rayle, O. White, H. Lindh, K. Pristash, E. Owens, M. Prus, R. Franco, W. Shaut, P. Ducey, A. Kuiken, R. Spitzer, G. Clarke, M. Connell

GUESTS PRESENT:  F. Pierce

I. APPROVAL OF THE MINUTES:  The Minutes were approved from November 1, 2011.

II. SENATE ACTIONS:   

The Chair cast a ballot to approve the nominations on Committee on Committees (Approved)

III.  CHAIR’S REPORT: 

The Chair reported that there had been a house fire at the home of Senator Elizabeth Owens and most of the house and contents were destroyed.  UUP will be taking up a collection in the near future.

The second item was that the UPD Advisory Committee was seeking a member and since no one came forward Chair Phillips has offered to serve.

IV. VICE CHAIR:  J. Hendrick – No report.

V. TREASURER’S REPORT  R. Grantham – No report.

VI. SECRETARY’S REPORT:  No report (absent)

VII.  PRESIDENT’S REPORT:   The President gave a brief report.

VIII.  STANDING COMMITTEE REPORTS:

Student Affairs Committee  - No report (absent)

Academic Faculty Affairs Committee  – A. Fitz-Gibbon - No report.

Long-Range Planning Committee – T. Phillips reported that the committee has not yet elected a chair but is meeting and has a representative serving on the Facilities Master Plan Oversight Committee.

Educational Policy Committee –  R. Spitzer – No report (absent)

Professional Affairs Committee  –.G. Clarke – No report (absent)

IX. OTHER COMMITTEE REPORTS:

Committee on Teaching Effectiveness – No report (absent)

Committee on Teaching Awards - D. West, Chair – The Chair reported that the committee is meeting on Monday and considering two faculty members for the Chancellor’s Award for Excellence in ‘Teaching.

Committee on Committees – T. Phillips read the report from the Committee on Committees and cast a single ballot for the committee nominations.

College Research Committee  – P. Ducey – No report (absent)

General Education Committee – A. Thomas – No report (absent)

Graduate Faculty Executive Committee – J. Alemzadeh – No report.

X. AREA SENATOR’S REPORTS:  There were no Area Senator’s reports.

XI. SUNY SENATOR’S REPORT –  D. Berger gave a brief report which is appended to the Minutes including a late report from the previous meeting on November 1, 2011.

XII. STUDENT SENATOR’S REPORTS:  J. Piperato gave a report which is appended to the Minutes.

XIII. OLD BUSINESS:  There was no Old Business.

XIV. NEW BUSINESS:  There was no New Business.

Announcements – There were no announcements.

Respectfully Submitted,

Barbara Kissel

Recording Secretary

The following reports are appended to the minutes in the order they were submitted:

(1)    Committee on Committees Report and updated committee list, submitted by J. Barry, Chair

(2)   SUNY Senator’s Report including late report from 11/01/11 meeting, submitted by D. Berger

(3)   Student Senator’s Report, submitted by J. Reardon/J. Piperato

                               Committee on Committees – Report to the Faculty Senate

                                                             November 15, 2011

Item #1

Nominations were received for membership to the Consultative Search Committee for Dean, School of Education. 

School of Education academic representatives: 

Ed Caffarella

Shufang Shi

Orvil White

Academic representative from outside the school (including librarians)

Lorraine Melita

The Faculty Senate Chair can be asked to cast a single ballot for these nominations.

Item #2

Provost Prus has appointed Brian Barrett as the fourth academic representative from the School of Education to the search committee for Dean, School of Education.

Item #3

A ballot has been issued for the professional staff representative (from within academic affairs) to the search committee for Dean, School of Education.  The nominees are:

Thom Hanford

Hailey Ruoff

Voting deadline is 4:00 p.m., Tuesday, November 15, 2011.

Item #4

The Committee on Committees was asked to fill the seats for the Graduate Faculty Executive Committee.  The following seats have been filled:

Kevin Sheets (English, History, Modern Languages) – 2011-13

Jena Curtis (Health, Recreation, Parks & Leisure Studies) – 2011-13

Ted Fay (Physical Education, Kinesiology, Sport Management – 2011-13

Beth Klein (Childhood/Early Childhood, Foundations & Social Advocacy) – Spring 2012    (sabbatical replacement)

Respectfully submitted,

Joanne Barry

Chair

Faculty Senate Officers (Elected:  1 yr. Term)

• Phillips, Tim  Chair

Hendrick, Joy  Vice-Chair

     Vacant   Secretary (no more than 2 successive terms in same office)

    Grantham, Regina Treasurer (no more than 2 successive terms in same office)

Faculty Senate Steering Committee (pending chair elections in fall)

SUNY Senator  (Elected: 3 yr. term)

SUNY Senator – Alternate (Elected: 3 yr. term)

Academic Faculty Affairs Committee (appointed: 2 yr. term) 

Auxiliary Services Corporation (Elected:  3 yr. term) – (C. on C. does NOT run election for MC reps)

College Curriculum Review Committee (Appointed: 2 yr. term)   (no more than 2 successive terms) 

College Research Committee (Appointed: 3 yr. term) [Qualifications: should have received grant from external funding or reviewed grants from an outside agency.]

Committee on Committees (Elected: 2 yr. term)

Committee on Teaching Awards (Appointed: 3 yr. term/ term runs January through December) (minimum 5 yrs. teaching at SUNY Cortland)

Committee on Teaching Effectiveness (Appointed: 4 yr. term) (no consecutive terms)

Educational Policy Committee (Appointed: 2 yr. term)

Facilities and Master Plan Oversight Committee (Appointed: 3 yr. term)

Faculty Representative to the Student Senate (Elected: 1 yr. term) (no more than 2 successive terms)

General Education Committee (Appointed: 2 yr. term)

Graduate Faculty Executive Committee (Appointed: 2 yr. term) (no more than 2 consecutive terms)

Long Range Planning Committee (Appointed: 3 yr. term)

Professional Affairs Committee (Appointed: 3 yr. term)

Student Affairs Committee (Appointed: 2 yr. term)

_____________ - nomination(s) in process - pending confirmation

Vacant – seats filled via Committee on Committee process

________________ - seats filled by other committees/organizations

APPENDIX 2

SUNY Senator’s Report

Submitted by D. Berger

Late report from 11/01/11 Meeting

SUNY Senator Dave Berger reported on the recent Fall Plenary held at SUNY Purchase. At the New Senator Orientation meeting on Thursday (10/20/11) he learned that the Senate uses Robert’s Rules of Order; and that our campus can be highlighted in the Faculty Senate Bulletin. We should consider doing the latter.

On Friday (10/21) Senate President Kenneth P. O'Brien’s report focused on the issue of shared services.  He talked about the SUNY Administrative discussions regarding shared services, which included the idea of SUNY Potsdam and Canton sharing administration, as well as other campuses.  He indicated that several ideas came out of those discussions, including an explanation from the Chancellor Zimpher and Provost Lavallee on how sharing would save money in terms of administration.  They indicated the campuses would still retain their own separate, unique identities, but would just share administrative duties. A Senate resolution (attached) stressed the need for faculty to be involved in discussions of shared resources on their campuses was introduced.  Senator Berger also reported that the sense of the Senate was that individual campuses, faculty governance, and University  Faculty Senate need to be consulted regarding shared administration .  Another resolution on evaluating the effectiveness of shared services was also introduced.  Subsequently, both resolutions were passed. Chair Phillips concluded by adding that the Steering Committee discussed shared services and it was decided that the Faculty Senate at SUNY Cortland does want to participate in these discussions campus.

Brian Hutzley, Vice Chancellor for Financial Services and CFO, talked about the impact of the budget cuts. A total of 596 faculty positions were either eliminated or held vacant since 2008-09; and 1341 other positions were held vacant. Tuition and fees have grown but State support has dropped. When you factor in increases in salaries and increased energy costs, the impact is actually equivalent to having our budget cut in half. To cope SUNY has increased tuition and imposed differential tuitions – academic excellence fee, reinvestment in higher need programs, and shared services. He said that SUNY will reinvest resources from administrative savings to instructional and student services. O’Brien said that there will be a website for questions and answers on shared services available soon.

University Faculty Senate

Executive Committee

159th Plenary

Purchase College

October 22, 2011

Resolution on Evaluation of Shared Services

Whereas, the University Faculty Senate has been concerned about increases in administrative costs, its effects on resources available for academic programs and services, and

Whereas, the Board of Trustees has indicated in its resolution of June 15, 2011, that SUNY campuses should find ways to share and/or consolidate administrative services, realign academic offerings and enhance procurement efficiencies to allow for enhanced spending on instruction and student services, and

Whereas, System Administration has encouraged campuses to find ways to share services through regional and other partnerships, and

Whereas, System Administration is establishing an oversight process to review these shared services and other cost-saving measures,

Therefore, Be It Resolved that the University Faculty Senate requests that the Chancellor ensure the oversight process includes:

?   a system-wide committee consisting of faculty (including a representative of the UFS Operations Committee), students, and administrative staff, to guide this process, and

?   appropriate measures (such as benchmarking) and procedures for fiscal accountability be identified and developed, in order to calculate the savings achieved from any and all of these shared services, and

?   these measures demonstrate the extent to which enhanced spending on academic programs is achieved, and

?   both quantitative and qualitative outcomes resulting from shared services be identified, considered, and addressed, and

?   in order to facilitate transparency and assist campuses in assessing institutional effectiveness, data collected by SUNY as part of this initiative be available to campus administrations and local governance bodies, and

Be it Further Resolved that a report on the shared services initiative be presented to the

University Faculty Senate no less frequently than annually.

159-02-1

Resolution on Evaluation of Shared Services

October 22, 2011

Passed

University Faculty Senate

Executive Committee

159th Plenary

Purchase College

October 22, 2011

Resolution on Shared Services

Whereas, both SUNY System Administration and the University Faculty Senate are committed to making

SUNY one of the premier systems of higher education in the world, and

Whereas, the administration and governance bodies on each SUNY campus are equally committed to making their institution one of high quality, and

Whereas, the time-honored mechanism of “shared governance” is the means by which the administration and governance bodies both across SUNY and on individual campuses can work effectively and efficiently toward that common goal, and

Whereas, shared governance requires detailed, timely, and relevant information through a significant consultation process prior to any formal decision, and

Whereas, the recent policy of SUNY to reduce expenses by having campuses share services on a regional, sector or mission basis is an appropriate policy initiative worthy of careful consideration and consultation in the current economic environment, and

Whereas, the scope, nature and provision of administrative and student services directly and indirectly impact the curriculum, methods of instruction and other academic matters that are the primary responsibility of the faculty, and

Whereas, the proposed policy of having two campuses share a president was developed without significant consultation with the University Faculty Senate, the relevant College Councils, or the relevant campus governance organizations,

Therefore Be It Resolved that the proposed policy of two campuses sharing a presidency be carefully examined through significant consultation with the appropriate UFS representatives, the affected College Councils and the local governance bodies before implementation, and

Be It Further Resolved that representatives from the existing governance bodies on each alliance campus be included in the work groups that are considering shared services across the regional campus alliance, and

Be It Further Resolved that decisions regarding the sharing of services among campuses be made only after significant consultation with the appropriate campus governance body, and

Be It Further Resolved that the System Administration and UFS leadership work to clarify the  forms by which appropriate consultation occurs before the implementation of significant new policies or actions that affect the state-operated campuses.

159-03-1

Resolution on Evaluation of Shared Services

October 22, 2011

Passed Unanimously w/o Dissent

APPENDIX 3

Faculty Senate: November 15, 2011

Student Senator Report: Jamie Piperato

• Student Senate approved a resolution for Michael Holland making November 16 (Mike’s Birthday) a day of service. A day to encourage others to pay it forward and help the campus and city community out.

• The Post-Cortaca Community Clean Up went well. It was a good turn out and the after effect looked awesome.

• Winter Formal (Ugly Sweater Extravaganza) will be December 3 from 7-11 in the Function Room. $3 for Students and $5 for Faculty and Non-Students. Dinosaur BBQ will be catering, Ugly Sweater Contest with prize for the winner, and raffling off 2 Jet Blue tickets.

• SGA Sponsored Holiday Party is December 5 from 6:00 to 9:30 in the Function Room for ASC Workers, Faculty, and all other SUNY Cortland Staff’s families and children. Will be buying presents for children of the families. Santa and Ms. Claus will be visiting. Let our office know if you wish to attend.

Respectfully Submitted by J. Reardon