FACULTY SENATE MINUTES #12

                                                                      April 9, 2013 

The twelfth meeting of the Faculty Senate 2012-2013 was called to order by Chair Joy Hendrick on Tuesday, April 9, 2013 at 1:15 PM in Park Center, Hall of Fame Room.

SENATORS AND MEMBERS PRESENT: J. Hendrick, J. Walkuski, R. Grantham, C. Schubert, R. Kendrick, S. Sharma, E. Lind, B. Wodi, K. Polasek, L. Lin, R. Borden, N. C. Paley, H. Lindh, K. Pristash, M. Dodds, E. Owens, P. Schroeder, R. Williams, S. Wood, J. Reardon, M. Prus, B. Burk, M. McGuire, A. Fitz-Gibbon, G. Douglas, K. Pristash, S. Anderson

SENATORS AND MEMBERS ABSENT:  W. Miller, D. Miller, O. White, M. Gonzalez, V. Behr, T. Vigars, D. Ritchie, T. Slack, D. Berger, E. Bitterbaum, K. Pietro, G. Sharer, W. Shaut, B. Hodges

GUESTS PRESENT: F. Pierce, C. Corbin, A. Thomas 

I. APPROVAL OF THE MINUTES:   The Minutes from March 26, 2013 were approved.

II. SENATE ACTIONS:

There was a vote to approve the nominations for vacancies on the Committee on Committees (Approved)

There was a motion by R. Kendrick to postpone the EPC Retake Policy until the next Faculty Senate meeting on April 23, 2013 (Approved)

III. CHAIR’S REPORT – J. Hendrick 

·     Faculty Senate pins were distributed to members of the Faculty Senate who did not receive a pin at the last senate meeting.

·     There has been a call for self-nominations for Standing Committees of the University (SUNY-wide) Faculty Senate. This is a wonderful opportunity to expand your involvement and work with many outstanding colleagues across SUNY.  Committees include: Diversity and Cultural Competence, Ethics, Governance, Graduate, Operations, Programs and Awards, Student Affairs and Undergraduate Academic Programs and Policies.  Descriptions and the nomination form can be found at the Faculty Senate website for SUNY (http://www.suny.edu/facultySenate/committeecharges2011.cfm.  Everyone was encouraged to get involved and if they had questions to contact: D. Berger, N. Chaddock Paley, A. FitzGibbons or J. Hendrick, who currently serve on one of these committees. The nomination form is located at: http://fs9.formsite.com/zetadonut/form476649644/index.html .  The deadline is May 8^th. 

·     Senators were asked to encourage colleagues to participate in Honors Convocation on April 20^th.  The event means so much to our students and their families. 

IV. VICE CHAIR’S REPORT  - J. Walkuski - no report. 

V. TREASURER’S REPORT – R. Grantham – no report. 

VI. SECRETARY’S REPORT – no report (absent) 

VII.  PRESIDENT’S REPORT:Provost Prus gave the report for the President. 

·     UFS

·     Board of Trustees Administrative Conference 

·     Faculty searches 

·     Building construction 

·     Curriculum projects 

·     Athletics 

·     Budget 

VIII.  STANDING COMMITTEE REPORTS:  

Student Affairs Committee – E. Lind – The Student Affairs committee met on Friday, 05 April 2013, to discuss two items. The first item of discussion was the selection of a recipient of the Faculty Senate Scholarship. Committee members discussed the merits of approximately 50 applicants and were able to reach consensus on one recipient. Committee members are waiting for all parties to be notified before making public our selection. The second item of discussion focused on whether to add a Staff/Faculty written letter of support for the applicants. It was felt that such a letter might provide additional context with which to evaluate the applicants and their leadership involvement on and off campus. 

Academic Faculty Affairs Committee – A. Fitz-Gibbon – The chair reported that the committee has been meeting every week and busy working on different issues. 

Long-Range Planning Committee – G. Douglas – {SEE New Business} 

Educational Policy Committee – M. McGuire – {SEE Old Business} 

Professional Affairs Committee – K. Pristash – The Chair reported that the committee is moving ahead with issues and will be meeting on May 1 with representatives from Human Resources. 

IX. OTHER COMMITTEE REPORTS: 

Committee on Teaching Awards – No report (absent) 

Committee on Teaching Effectiveness – J. Walkuski – The Chair reported that he will have a full report at the next Senate meeting. They have met four times this semester regarding issues which will be in the report.  The committee has been looking at the Purdue system and a valid way of assessing teaching on campus and examining questions in 260.02 of the handbook.  Chair Walkuski distributed a proposal to voting members, involving lab based activities, which will be an item of Old Business at the next meeting for discussion and vote. {SEE Appendix 1} 

Committee on Committees – J. Barry – Chair Hendrick gave the report for the Committee on Committees and nominations were taken from the floor and approved. {SEE Appendix 2} 

College Research Committee – J. Hendrick reported for B. Hodges that the committee reviewed nominations in outstanding research and achievement and has sent their recommendations to Provost Prus.  

General Education Committee – B. Burke – The Chair reported that the committee has been asked to look at policies regarding Foreign Language Regent’s scores.  They will take it under consideration at their next meeting and will make a recommendation to the Senate. 

Graduate Faculty Executive Committee – M. Dodds – The committee representative reported that they has undertaken a membership drive and recruited 5 new members to the Graduate Faculty.  They also reviewed curriculum from the Sport Management and Physical Education departments regarding online courses.  

Review of Governance Committee – J. Walkuski reported that a meeting has been scheduled for this Friday to bring a proposal to the Faculty Senate on April 23.  The committee looked at some additional documents relating to governance. 

Ad Hoc Committee to Review the Diversity Statement – N. C. Paley – {SEE New Business and Appendix 5} 

X. AREA SENATOR’S REPORTS:  There were no Area Senator’s Reports. 

XI. SUNY SENATOR’S REPORT – D. Berger – No report (absent)  

XII. STUDENT SENATOR’S REPORT – R. Williams – The students gave the following report: 

·     The Leadership Banquet is Thursday 4/18 at 6 p.m. in the Function Room 

·     Children's Festival (formerly known as Festivus) will take place on Saturday 4/20 from 11-3 

·     The SGA Induction Ceremony is Thursday 4/25 at 6 p.m. in the Jacobus Lounge. 

·     Budget Hearings are over; our Financial Board allocated various amounts to clubs and we are waiting on Student Senates and club appeals.  

·     The Michael Holland Scholarship Committee will be making their decision for the recipient this Friday and the winner will be announced at the Leadership Banquet.  

XIII. OLD BUSINESS: - The Old Business item of the Retake Policy was discussed. J. Walkuski distributed an amendment, which was seconded, and A. Fitz-Gibbon proposed an amendment to the amendment, which was not seconded: “A student may retake any course one time,” and a vote was taken on a motion by R. Kendrick to postpone the Retake Policy until the next Faculty Senate meeting on April 23, 2013.  {SEE Appendix 4 from the Minutes from March 26, 2013 for the EPC’s Rationale and Proposed Changes to the Retake Policy and SEE Appendix 3 for J. Walkuski’s amendment} 

XIV. NEW BUSINESS:  - The Proposed Duties of the LRPC Committee, G. Douglas, Co-Chair;  The Ad Hoc Committee to Review the Diversity Statement, N. C. Paley. Chair and the SUNY Cortland Advisement Philosophy and Guidelines – Edits/Updates to the College Handbook, A. Thomas, Chair, Committee on Academic Advising, New Business items, were never introduced due to a lack of time and will be agenda items under New Business at the next Faculty Senate meeting on April 23, 2013. 

XV.  ANNOUNCEMENTS

There were no announcements.

Respectfully Submitted,

Barbara Kissel

Recording Secretary

The following reports are appended to the minutes in the order that they are distributed: 

(1)     SUNY Cortland Committee on Teaching Effectiveness, Academic Year 2012-2013 Proposed modification to Chapter 260.02, section III of the SUNY Cortland College Handbook, submitted by J. Walkuski 

(2)     Committee on Committees report, submitted by J. Barry, Chair 

(3)     EPC’s Proposed Retake Policy Amendment, submitted by J. Walkuski 

(4)     Proposed Duties of the Long Range Planning Committee, G. Douglas, Co-Chair

            (5)     Recommended Diversity Statement, N. C. Paley, Chair 

(6)     SUNY Cortland Advisement Philosophy and Guidelines – Edits/Updates to the College Handbook, Submitted by A. Thomas 

APPENDIX 1 

SUNY Cortland Committee on Teaching Effectiveness Academic Year 2012-2013 

Proposed modification to Chapter 260.02, section III of the 

SUNY Cortland College Handbook, 

submitted by J. Walkuski

                                                                     APPENDIX 2

                         Note: Nominations made from the floor have been added and appear in BLUE. 

Committee on Committees – Report to the Faculty Senate 

April 9, 2013 by J. Barry, Chair

 Item #1 

The call for nominations for officers and committee vacancies beginning Fall 2013 resulted in the nominations noted below (in red).  Deadline for nominations was Wednesday, March 27, 2013, 4:00 p.m.  

Additional nominations should be accepted from the floor.  

1.     At Large (any member of voting academic faculty or professional staff unless otherwise noted):

** ASC holds a NYS Liquor License.  If elected to the Board of Directors, the State Liquor Authority requires the completion of a Personnel Questionnaire and fingerprinting.  For more details, click on the following link:  http://www.abc.state.ny.us/system/files/SLA_(personal-question-011310.pdf)

2.     School of Arts & Sciences (seats are appointed unless otherwise noted):

 3.   School of Education – At Large (seats are appointed unless otherwise noted):

 4.   School of Professional Studies – At Large (seats are appointed unless otherwise noted):

 5.      Library – At Large (seats are appointed unless otherwise noted):

 6.     Professional  Staff – (seats are appointed unless otherwise noted):

7.     Management Confidential  - (seats are appointed unless otherwise noted):

 Item #2

The call for nominations for Senators beginning Fall 2013 resulted in the nominations noted below (in red).  Deadline for nominations was Wednesday, March 27, 2013, 4:00 p.m.

 Additional nominations should be accepted from the floor.

 Item #3

 The call for nominations for Graduate Faculty Executive Committee beginning Fall 2013 resulted in the nominations noted below (in red).  Deadline for nominations was Monday, April 8, 2013, 4:00 p.m.   Additional nominations should be accepted from the floor.

Respectfully submitted,

Joanne Barry

Chair, 

Committee on Committees

                                                             APPENDIX 3

                                              EPC’s Proposed Retake Policy Amendment 

                                                        submitted by J.Walkuski 

TO:  Faculty Senate     

FROM: Jeff Walkuski, PhD.

           Vice Chair 

DATE : April 9, 2013 

RE:  EPC’s Proposed Retake Policy Amendment

From the proposal of the EPC presented to Faculty Senate on March 26, 2013: 

To retake a course, a student must seek registration access from the academic department offering the course.  A student has the right to retake any course one time. Departments may restrict registration access for subsequent retakes.  See departmental sections of the College Catalog for information on department specific retake restrictions.   

Proposed alteration (Deleted text struck out; proposed amendments in plain text): 

To retake a course, a student must seek registration access from the academic department offering the course. A student will be afforded the opportunity A student has the right to retake any course one time. Departments may restrict registration access for the initial retake of a course subsequent retakes and subsequent retakes of the same course.  See departmental sections of the College Catalog for information on department specific retake restrictions and/or requirements.   

                                                         APPENDIX 4

                             Proposed Duties of the Long Range Planning Committee 

                                             submitted by G. Douglas, Chair  

To: SUNY Cortland Faculty Senate Steering Committee 

From: The Long Range Planning Committee  

Date: April 2, 2013 

Re: Proposed Changes to the Handbook Regarding Duties of the Committee  

The Long Range Planning Committee has reviewed the existing committee duties, recommendations from the Middle States Review Committee, and discussed the campus mission, vision and strategic priorities. In consideration of those, the committee has revised the duties of the committee to focus on academic department planning, alignment with institutional priorities, and providing support to departments in the planning and annual report process. The consensus of the committee was that the duties of the committee should be feasible, purposeful and with the goal of fostering cooperation and sharing of best practices among departments. Instead of prescribing a single process for all departments, the committee will identify elements of strong plans and support departments in creating plans that meet their particular needs while articulating how their work contributes to the campus. 

Duties of the Long Range Planning Committee 

150.03, Article VII, Section C, 3c 

1. To consider and recommend to the Senate matters related to current academic plans, long- range planning, and other such matters designated to it by the Senate. 

2. To determine the procedure whereby faculty and student input is obtained regarding long-range plans. The procedure developed shall be subject to approval by the Senate, and to mandatory review every two years. 

3. Procedures to be Used by the LRPC 

a. Ask all academic units and departments to either (i) prioritize and submit to the LRPC  

aspects of their academic-unit long-range or strategic plans or statements, or (ii) if no formal plan or statements exist, to submit a statement of prioritized strategic values or issues agreed upon by the academic unit. This will be accomplished through a Web-based survey and will be reflective of the new SUNY Cortland Mission Statement. This could include the use of an online forum (e.g., a "wiki") or other methods of input such as open forums and/or surveys. 

b. LRPC will present its findings and recommendations to the Faculty Senate, the Strategic Planning Steering Committee and the campus community in the spring of 2009. 

2. Coordinate the sharing of annual reports and department strategic plans from academic departments. 

3. Maintain feedback loop on annual reports and plans.  

4. Develop and maintain a cycle of review of department strategic plans. 

5. Make recommendations on annual report structure, process, and utilization. 

6. Support alignment of department, campus, and SUNY strategic plans.     

                                                                   APPENDIX 5 

Report from the Ad Hoc Committee to Review the Diversity Statement/ 

submitted by N. C. Paley, Chair 

DIVERSITY STATEMENT 

CURRENT COLLEGE CATALOG 

The College and Cultural Diversity  

[Statement recommended by the SUNY Cortland Faculty Senate and approved, after editing, by the president of the College, March 29, 1993.] 

State University of New York College at Cortland is dedicated to the affirmation and promotion of diversity in its broadest sense. The mission of the College requires that people of every background be able to study and work here with an expectation of respectful treatment.

 The College seeks to establish standards of behavior that honor the dignity and worth of individuals regardless of gender, ethnicity, race, age, physical or mental abilities, religious beliefs, sexual and affectional orientation, or socioeconomic class. 

A major goal for Cortland is to develop and maintain an atmosphere that supports learning about prejudice and discrimination so that the College community can strive to reduce it not only on campus but wherever it is encountered. 

While open debate on diversity issues can often make discordant viewpoints more highly visible, the College recognizes the need for individuals to become educated about the effects of personal biases within an atmosphere of safety and respect. 

An environment where it is safe to explore differences enables everyone to make more progress toward a campus community that celebrates, rather than simply tolerates, the richness inherent in the pluralism of the College. 

RECOMMENDED STATEMENT 

from the ad hoc Committee to Review the Diversity Statement* April 8, 2013 

Diversity at SUNY Cortland 

SUNY Cortland is dedicated to the premise that every individual is important in a unique way and contributes to the overall quality of the institution. We define diversity broadly to include all aspects of human difference. The college is committed to inclusion, equity and access, and thus, committed to creating and sustaining a climate that is equitable, respectful, and free from prejudice for students, faculty, and staff. 

We value diversity in the learning environment, and know that it enhances our ability to inspire students to learn, lead, and serve in a changing world. We are committed to promoting a diverse and inclusive campus through the recruitment and retention of faculty, staff and students. As a community, we hold important the democracy of ideas, tempered by a commitment to free speech and the standards of inquiry and debate. To this end, we are dedicated to developing and sustaining a learning environment where it is safe to explore our differences, and celebrate the richness inherent in our pluralistic society. 

* Members include: Noelle Chaddock Paley (chair), Elizabeth Owens, Teri Vigars, Leigh Marie Weber, Joy Hendrick 

                   APPENDIX 6 

SUNY Cortland AdvisementPhilosophyand Guideline– 

Edits/Updatestothe CollegeHandbook 

submitted by A. Thomas, Chair Committee on Academic Advising Membership  

 Advisement and Transition 

To: SUNY Cortland Faculty Senate Steering Committee 

From: Committee on Academic Advising 

Date: April 1, 2013

 RE: SUNY Cortland Advisement Philosophy and Guideline - Edits/Updates to the College Handbook 

Advisement and Transition recently formed a Committee on Academic Advising made up of representation from across campus (see committee membership below). The first task of the committee was to review information included in the College Handbook and the College Catalog related to Advisement Philosophy and Guidelines. The current Handbook information was approved by the Faculty Senate and the President in 2000. 

After careful review and discussion, the committee decided to bring the information included in the Handbook and Catalog in alignment and provide edits to the College Handbook. The committee considered campus culture, best practices and national trends in advisement to inform our edits. Highlighted edits include: 

Slight reorganization to the Guiding Principles 

Include specific information on use of the degree audit and College Catalog under Student and Advisor responsibilities 

Align responsibilities with campus priorities 

We appreciate your review of this proposal and look forward to your feedback. 

Thank you. 

Committee on Academic Advising Membership: 

- Director, Advisement and Transition, Chair (Abby Thomas) 

- Advisement and Transition representative (Lori Schlicht) 

- Associate Deans (Eileen Gravani, Jerry O'Callaghan) 

- Three faculty members (one from each school) (A & S: Christa Chatfield, ED: David Smukler, PS: James Hokanson) 

- Advising coordinators from academic departments (Childhood Education: Val Behr, Physical Education: Jean Wright) 

- EOP representative (Amy Dahlman) 

- Athletics representative (Steve Patrick) 

Memorial Library, P.O. Box 2000 Cortland, New York 13045 

Phone: 607-753-4726 Fax: 607-753-5593